Paystub and Employment Regulations in Nevada
Before furnishing pay stubs to employees and contractors in Nevada, it's crucial to familiarize yourself with pertinent laws and regulations.
This guide elucidates the requirements and guidelines that employers must adhere to when managing payroll and dispensing pay stubs in the state of Nevada.
Pay stub regulations in Nevada
1. Are pay stubs required by law in Nevada?
Employers in Nevada must provide their employees with pay stubs every payday.
2. How often do you need a pay stub in Nevada?
You will need to pay your employees at least monthly. As pay stubs are mandatory in Nevada, you will need to provide pay stubs every time you pay your employees.
3. What information can be included on a pay stub in Nevada?
The following information can be included in employee pay stubs:
- Gross pay not including compensation for services, food, housing, or clothing;
- Total hours employed in the pay period by noting the number of hours per day (with certain exceptions, including certain domestic service employees)
- Applicable deductions such as federal income tax, social security tax, Medicare tax, medical insurance, 401K plans.
4. Does Nevada have a state income tax?
No, state income taxes are not applicable to employees in the state of Nevada.
5. Are there any other taxes applicable to Nevada?
No. There are no local taxes in addition to federal income taxes applicable to employees in the state of Nevada.
Information needed to generate pay stubs
To provide employees with accurate pay stubs, no information specific to the state is required in addition to basic employment and salary information.
Nevada wage and hour laws
Nevada employers are obligated to comply with wage and hour regulations, ensuring that non-exempt employees receive at least minimum wage, appropriate compensation for overtime, adequate meal and rest breaks, and accrued paid time-off benefits. These regulations constitute crucial components of employment law, covering diverse aspects of labor standards.
Nevada Minimum wage
Nevada employers must ensure that their workers receive at least the minimum hourly minimum wage will be $12.00 per hour for all employees. Additionally, if qualifying health insurance is not offered, the basic minimum rate per hour is $11.25, whereas it is $10.25 if such insurance is provided by the employer. Compliance with these legal standards is essential to meet Nevada's labor regulations.
Nevada Overtime pay
Employees earning less than one and a half times the minimum wage per hour ($15.375/$16.875) are entitled to overtime pay for hours exceeding 8 within a 24-hour period. For those earning more than one and a half times the minimum wage, overtime applies to hours worked beyond 40 in a week, except under the 4-10 shift agreement. Any deviations from this arrangement may result in the accumulation of overtime.
Nevada Meal break
Employees are entitled to an unpaid, 30-minute meal period for each 8 hour period of work.
Nevada rest break
Employers are required to provide employees with paid rest breaks lasting 10 minutes for every consecutive 4-hour period of work.
Paid time off and leave
Employers in Nevada are required to provide employees with a variety of leave benefits, comprising both obligatory and discretionary options.
| Required Leave | Non-Required leave | |
|---|---|---|
| paid | Unpaid | Paid or Unpaid |
| Voting leave - Employers must offer employees 1, 2, or 3 hours of paid time off to participate in voting. | Employers may have to offer unpaid sick leave to employees as mandated by the Family and Medical Leave Act or other federal regulations. | Bereavement leave |
| Sick leave | Jury Duty leave | Holiday leave |
| Vacation leave | Military leave | |
Nevada State payroll taxes 2024
In Nevada, payroll taxes are classified as:
- Nevada State Unemployment Insurance (SUI)
- Career Enhancement Program tax
Nevada State Unemployment Insurance (SUI)
In Nevada, the State Unemployment Tax Act (SUTA) was established to aid individuals during periods of unemployment by offering unemployment benefits. This law facilitates the state's collection of funds necessary to provide unemployment insurance benefits to eligible individuals who are without employment. In 2024, SUTA rates in Nevada vary from 0.25% to 5.40%, with a taxable wage base set at $40,600.
Nevada Career Enhancement Program tax(CEP)
With the exception of employers subject to the 5.40 percent rate, each employer is mandated to contribute a tax of 0.05 percent (0.0005) of taxable wages towards the Career Enhancement Program (CEP). This program, instituted by the state, aims to offer training to both unemployed individuals and those currently employed, fostering job creation, reducing unemployment expenses for employers, and addressing the demand for skilled workers.This tax cannot be applied as a credit against your Federal Unemployment Tax on federal Form 940.
Nevada payroll tax filing
- Report of New hire Employees
- Report of New hire Independent Contractors
- Nevada Employers Quarterly Contribution and Wage Report
Report of New hire Employees
In Nevada, employers must report new hire information, including W-4 Forms, to the Employment Security Division of the Department of Employment, Training, and Rehabilitation. This reporting should occur within 20 days of hiring or rehiring following a separation from employment lasting at least 60 consecutive days.
Report of New hire Independent Contractors
Employers are not mandated to report the hiring of independent contractors.
How to report employees' new hire in Nevada?
You have the option to choose from various reporting methods when submitting new hire information.
| Online | Fax | |
|---|---|---|
| Employees New Hire Report | Address Information: 500 East Third St. Carson City, NV 89713 Phone: 775-684-6370 Direct Phone: : 775-684-3948 Email: kakrueger@detr.nv.gov | Fax 1: 775-684-6397 |
Nevada Employers Quarterly Contribution and Wage Report
Every quarter, all registered employers must file and pay any taxes due, even if no wages were paid, by the delinquent date for the quarter. Employers are obligated to submit their Contribution and Wage Reports online.
The completed quarterly report, along with the payment due, must be received by the division by the last day of the first month following the close of the calendar quarter covered by the report
| Reporting Period | Due Date |
|---|---|
| Quarter 1 | April 30 |
| Quarter 2 | July 31 |
| Quarter 3 | October 31 |
| Quarter 4 | January 31 |
Employers filing reports after the due date incur penalties as follows:
- A $5 forfeiture for each day the report is late.
- An additional interest charge of 0.1% of taxable wages after 10 days, applied monthly for the delinquent period.
- If taxes are unpaid by the due date, the employer must pay 1% interest of the UI Contributions (taxes) due, monthly or part thereof. No interest is charged for delinquent CEP taxes.
Have all the information handy?
With SecurePayStubs, you can calculate accurate federal and Nevada state taxes for your employees and generate pay stubs securely.
Processing payroll manually is complex
As a business owner who runs payroll manually, you will need to keep up with ever-changing payroll laws. You already have a lot on your plate and you might not want to get into the complex process of pay stub generation.
SecurePayStubs offers a streamlined solution for generating pay stubs, tailored to meet the needs of both employees and independent contractors. With our efficient paystub generator, you can produce accurate pay stubs inclusive of federal and Nevada state taxes in under 2 minutes. Enter the basic employee and employer information, select a pay stub template for free, and let SecurePayStubs calculate the applicable payroll taxes accurately.
Spend less time generating pay stubs and more on your business growth.
This article has been updated from its original publication date of April 10, 2024.